Harlene Cayabyab Planner | Reviews

Multiple guests have told us that our ~75 guest Napa wedding was one of the most beautiful and smoothly executed events they’d been to, and the credit goes all to Harlene. We hired Harlene for partial planning 6 months before our wedding and all we had at the time was a photographer, videographer and a venue. She immediately provided planning resources and recommendations, and made herself available whenever we reached out for advice. Harlene referred us to vendors (florals, DJ, HMU, cake, & transportation), all of whom were exceptional, suited us, and were within our budget. She helped us plan both a cultural wedding and a relatively lower budget wedding in Napa, accommodating our ideas and preferences while providing decisive guidance whenever asked. Her eye for aesthetics and design is incredible, her professionalism and experience is beyond question, and her presence on the actual wedding day allowed us to enjoy our day without stress or worry. We are so grateful we hired her as our wedding planner and day-of-coordinator-- highly recommend her if you want a beautiful and smooth worry free wedding.

If you're searching for wedding planning superheroes, look no further than Harlene! Harlene and her assistant Brittany orchestrated our Napa wedding for 130 guests with seamless precision and unwavering dedication.

From the initial consultation to the final farewell brunch, Harlene and Brittany were our guiding stars. They listened attentively to our vision, translating our wishes into a flawless reality. Their meticulous attention to detail ensured every element, from the ceremony décor to the dessert table, exceeded our expectations.

But their magic extended far beyond meticulous planning. They possessed an uncanny ability to anticipate and solve problems before they even arose. With calm grace, they handled every twist and turn, from unexpected weather changes to last-minute guest requests. Their positive energy and infectious enthusiasm kept us stress-free and focused on enjoying our special day.

Harlene and Brittany's expertise wasn't limited to the big picture. They tackled every detail with meticulous care, from managing vendor coordination to ensuring the smooth flow of the wedding day. They even helped us incorporate personal touches that made the celebration truly unique and meaningful.

Harlene and Brittany are more than just wedding planners; they are artists who weave together dreams and memories. They transformed our Napa wedding into a masterpiece, exceeding every expectation and leaving us with an experience we will cherish forever. We are eternally grateful to these exceptional women for making our wedding day the most magical and unforgettable day of our lives.

I can't even imagine our wedding without Harlene. I consider myself a Type-A personality and pretty organized, but Harlene has me beat — in the best way possible!!

She made our month-out wedding planning go so incredibly smooth, which made our actual wedding day so enjoyable. If anything went wrong, I didn't know about it or even notice. We were actually running early, which I've never heard happen at a wedding before! We got so many compliments about the flow of our wedding and how on-point Harlene and her team were. The venue also complimented us on our choice of coordinator, so if you have any doubts, don't! For example, she wasn't thrilled with how the venue was folding the napkins, so she asked them to refold so our guests could see their names/menus/our gifts on the table placements. And she made sure every one was done right.

Harlene is bubbly, bright, calming, and exactly what you need for your big day. I have zero regrets about hiring her and would 100% do it again. Thank you again, Harlene!

Hiring Harlene was the smartest decision my husband and I made during our wedding planning process. When we first got engaged, we knew that we wanted to enjoy planning a wedding but not let it run our lives. Since I didn't want my entire life to revolve around planning a wedding, I knew I needed to hire a professional. Harlene had helped my friend with her wedding and I saw how she went above and beyond for her brides. Harlene kept me on track during the whole wedding planning process. She was available whenever I had a question and always had a confident answer, which was so helpful since I was an indecisive bride. Whenever I would get overwhelmed by shades of orange, she was able to see the bigger picture and have an answer for which one to choose. Harlene understands what is worth spending money on and what I should skip to stay within budget. She was able to keep me on track with our timeline, sending me emails reminding me to complete checklists or that it was time to schedule another meeting.

I immediately struggled with overall design for my wedding. I felt like our venue was very traditional and dark and I was drawn to more bright and modern decor. Harlene took charge and was able to take my vision and make it appropriate for our venue. When I sat at our reception and looked around, I couldn't stop saying, “I can't believe I have this beautiful of a wedding.”

The day of our wedding went flawlessly. I don't think anything went wrong, and if it did Harlene handled it without letting me know. She handled organizing all our vendors the weeks leading up to our wedding. The day of, she was in touch with my MOH and photographer to keep us on time, set up our decorations, and remembered my priorities for my wedding day, so she did things like intervening when photos were taking too long so I could attend cocktail hour. All our decorations were set up perfectly, we stuck to the timeline so I never needed to look at a clock. I was able to fully be present during my wedding, all thanks to Harlene and her team. She even packed up all our decorations and made sure my bouquet was in water so I could save it. Thanks to Harlene, my husband and I are lucky enough to say we were actually able to enjoy wedding planning and our special day.

Best of the Best!
Our wedding was perfect, there was definitely some bumps, but Harlene was on top of it. I can't recommend her enough. She was always prepared for meetings, thought of questions I didn't even think to ask for our vendors, and was SUPER organized. She was honestly the best decision we made with both of us working full time. We must have interviewed and reached out to over a dozen wedding planners, I was about to give up when we finally got in touch with Harlene. She's very easy going, helped us understand timelines, and was very responsive. We had a couple of things happen the day of, unexpected traffic, and maybe some things I am not even aware of, but Harlene was on top of everything!

Harlene is the best!!!
The best decision I made was hiring Harlene for our wedding. She was super organized, has an amazing attention to details, professional, and the key to making my day go seamlessly, picture perfect and stress free. She has amazing referrals in the Napa area, will guide you through planning hiccups and her assistant day of was fabulous. We had our wedding at my parents working vineyard, so there were lots of moving parts and she did it all, plus! She kept us on schedule, worked closely with our vendors and made sure we had the best day. She did it all; fluffed my dress, styled the tables, made sure my family was taken care of, dealt with crazy bus drivers and even got our blind and deaf old puppy down the aisle with me and my dad. If you need the best wedding planner in Napa, hire Harlene! Best money you will spend.

Harlene is the reason why my wedding was so beautiful and special. We started our planning process in 2019 for a 2020 wedding which was replanned not once, twice, but six times! And Harlene flawlessly adapted each time. She was so responsive, detail-oriented, thoughtful, calm, and helped me execute my vision perfectly. My husband and I are quite strongly opinionated as well as demanding with our expectations, and Harlene rose to the occasion every time. From managing vendors to executing the design for our invites and florals, she was amazing! I will also give her credit for pushing back/reigning me in when I started going rogue by reminding me gently of the plans we agreed on earlier, which as my husband can attest, isn't easy.
For the sixth version of our wedding, my husband and I had to plan the whole thing in 12 days from out of state because we learned a family member had just been diagnosed with cancer. Harlene and Ama (her AMAZING right hand) had no problem rising to the challenge and helped us make our wedding dream (really fantasy at that point) a reality. I strongly discourage anyone from planning a wedding in 12 days; but if you must, make sure you have Harlene with you. You won't regret it.

Harlene is amazing! She made it possible for us to have a wedding that is even better than we originally envisioned. Our wedding planning was an incredible journey. We were forced to change venues three times! Take note that the last change happened a month before our wedding date. In addition to that, we had to make multiple contract changes with our vendors. The emails and conversations back and forth seemed endless. But regardless of the challenges thrown at us, Harlene handled it with grace. She was able to find us an outdoor venue that was even more beautiful than the previous. She, along with Kara, made the execution of our wedding go smoothly. Harlene is truly exceptional. She has excellent organizational skills and attention to details. She was very good at making sure that the other vendors were well informed of the changes and the details of the wedding. Harlene is very patient and understanding. With all the changes we had to go through, I admire her for not losing composure. She maintained a positive attitude throughout the whole process. She took away most of the stress that came with wedding planning. She was on top of things and made sure that any and every issue got resolved. Best of all, Harlene loves what she does. She genuinely cared and worked very hard to make sure that my now husband and I had our best day ever = )

We could not have asked for a better wedding coordinator! As soon as we got connected with Harlene, she immediately leapt into action, helping us choose vendors and plan out all the details of our special day. Organized, professional, friendly, and honest are just a few of the words that come to mind right away when I think about our experience with Harlene. She was always on top of things, despite a very short timeline and so many moving parts. She was also very direct and candid in offering advice and guidance for certain parts of the wedding, which we greatly appreciated when our perfect day came together! We cannot thank her enough for making our wedding simply amazing. Thank you!